What is reversed billing?
Reversed billing is an efficient way to link time registration and invoicing together, thereby minimizing administrative tasks. Based on the approved hours by our end client, the invoice is automatically generated. We then provide you with the sales invoice, which we call a reversed bill. You no longer need to send us an invoice.
Why does HeadFirst use reversed billing?
Reversed billing leads to a more efficient process for paying your invoices. We use only one data source: the approved hours of the end client are leading. This results in fewer administrative tasks for you, the end client, and HeadFirst. The likelihood of errors is significantly reduced.
What are the benefits of reversed billing?
• Accuracy: No more differences between the approved and invoiced hours.
• Efficiency: You no longer need to create and send an invoice, which saves time.
• Clarity: Upon receipt of the invoice, you already know that it has been recorded in our administration.
• Authorization of invoices expires in the new process, ensuring that we always pay the correct invoice.
What about my invoice numbers?
HeadFirst generates a unique and consecutive invoice number for you. It is allowed by the Dutch Tax and Customs Administration to use one or more consecutive invoice number sequences within one administration.
Can I continue to create my own invoice?
Of course, you may. However, it is important that it matches the reversed bill you received from HeadFirst in terms of hours, rate, revenue, and value-added tax. Note that you should not send us your own invoice, but only use it for your own bookkeeping.
What if one of the legal details on my invoice is incorrect?
Please contact us, and we will provide you with a correct/complete invoice.
What if the invoice states that my file is incomplete?
During the creation of the reversed bill, the system checks whether all mandatory documents are present at HeadFirst. If this is not the case, the invoice will be blocked for payment until all documents are present, and the contract management department releases the invoice for payment. If you have any questions about the completeness of your file, please contact the contract management department.
Do you have any questions and/or comments?
Please email firstname.lastname@example.org.
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